Room Parent

Calling All Room Parents

Welcome Room Parents to the 2020-2021 School Year!

While this school year may look and feel different, we want to continue the valuable role of the Room Parent.  This year each classroom should have one primary room parent (maximum of 2 per class).

Teachers will be collecting names/emails of those individuals interested in the Room Parent role.  Please reach out to your child’s teacher to volunteer if you are interested in becoming your child’s classroom Room Parent.  We are asking teachers to submit names and emails by Tuesday, Sept. 22nd.

You volunteered to be a room parent –    now what? 

Room Parent Checklist:

STEP 1:  Email your classroom teacher & introduce yourself/ offer a virtual meeting

The meeting should be an information session for the room parent/s to find out from the teacher how they would like the room parent/s to communicate PTO information & other general information throughout the year with the classroom parents.

STEP 2: Request parent email list from teacher, and email the classroom parents introducing yourself, and request a classroom donation

You can utilize the Sample Room Parent Welcome Letter or formulate your own email/letter. This letter should outline what information you will be providing to parents throughout the year as the room parent including:

1. Importance of joining the Spring Hill PTO and ensuring access to weekly communication via The Scoop.

2. Outlining the ask for classroom donations and how this money will be utilized for teacher gifts throughout the school year.

STEP 3 :  Collect classroom donations 

The room parent will collect and track a one-time classroom donation of $20 per child.  There are not any room parties or live events planned for this school year, so there is no need to collect classroom funds. The classroom donation will be utilized for teacher gifts throughout the school year.

The money should be collected electronically via PayPal or Venmo.  Checks/cash should only be utilized in special exceptions.

The room parent should keep a tracking log (Sample Class Funds Tracking Log for money collected, as well as money spent.  At any point throughout the year the room parent should be able to provide parents access to how classroom donations are being utilized.

Teacher Gifts are given:

1. Teacher’s birthday (or ½ birthday)
2. Winter Holiday (December)
3. Staff Appreciation Week (May)
4. End of the Year (June)

STEP 4 :  Continue touchpoints with the teacher throughout the year

Room Parent Documents and Resources

Click HERE for important documents, templates, and resources to help you get started as a room parent.

The documents and resources you will find on this page are for Room Parents ONLY.

Please keep the information in these documents confidential. 

Contact the Room Parent Committee Chair for login credentials.

Please contact the Room Parent Committee Chairs with any questions at

Back to the top